Project Coordination Checklist

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The Project Coordinator:

• Make sure your organization deals with:
  • Two or more interrelated projects (forming up a complex project) with shared resources;
  • Multiple interrelated business processes allocated among several working units;
  • A need to collaborate with external organizations or units (partners or affiliates) to work at a common project or series of projects (for example partial outsourcing of the projects);
  • Any other situation demanding to share resources between multiple workflows;
  • If so, then you really need a professional Coordination to make multiple project elements (from different backgrounds) to co-work productively;
• Make sure that the person occupying the role of Project Coordinator is capable of interacting and negotiating with different types of people involved into a joint project:

  If, for example, the project involves foreign partners whom you assign certain work to, then the Project Coordinator needs to be familiar with:

  • Local laws and mentality.
  • Local business culture and traditions.
  • Local language.
  • Local situation in concerned industry.
  • Any other specifics which are essential to your project.
• Make sure that the person pretending to occupy the role of Project Coordinator is able to:
  • Control simultaneous running of multiple tasks;
  • Help in resolving resource conflicts or shortages;
  • Be responsible for monitoring factors and risks affecting welfare of collaboration;
  • Address different requests and issues between management of several organizations or units, project managers, and project teams from all sides;
  • Work as an overall facilitator and project champion protecting project mission and ideology in different locations;
  • Maintain insight of situation in organizations involved into shared practice;
• Make sure the Project Coordinator is ready to take business trips to visit project participants at different locations and carry out different administrative tasks on behalf of the project managers and owner;
• Make sure the Project Coordinator is familiar with all generals and specifics of projects to be coordinated, as well as with traits of industry or other essential matters;

The Project Coordination:

• Developing and maintaining an overall project schedule and plan which includes administrative and technical tasks from all sites involved into the cooperation;
• Knowing how deliverables from different projects (sub-projects) fit the joint aims. There should be a clear plan which explains the requirements stated for different components to make them suiting each other, like pieces of a single puzzle picture. The Project Coordinator is in charge of bringing this puzzles together;
• Collaboration with project managers (or other key stakeholders) to make sure they understand how their efforts and projects are ...

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