Project Timeline Checklist

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Project Timeline Checklist:

• Select a ready template or create a new layout for building timelines;
  One of the most popular schemas is a simple multiline table where:
  • Deliverables are grouped by phases and associated with owners.
  • Deliverables have lines of empty cells (representing time units) opposite to them.
  • The timeline (of a needed scale) is going along with the top of the table.
  • The cells on intersections of deliverables and appropriate time are filled with color.
• Set appropriate topical criteria for your timeline (use definite terms for this);

You may like to narrow a scope of task to be recorded on your timeline by selecting a certain layer of project activities (e.g. a timeline of only administrative tasks or only technical tasks).

• Set appropriate level of detail for your project timeline;
• Get clear on project timeframe: limit the timeline with project’s estimated start time & due date;
• Structure the project tasks, phases, and milestones in logical order within the timeframe;

Depict the project’s content along with the time-scale appropriately to selected scale of detail.

• Make sure every task is clearly associated with its owner, executor(s) and phase;
• Pinpoint the target dates, such as readiness of deliverables, on the timeline;

Denote the time points when deliverables are expected to be ready, phases started or completed, project events and critical meetings occur, etc.

• Make sure your timeline is simple, straightforward and uncluttered with irrelevant information;

Adhere to initially set topic and level of detail to withdraw items that don’t fall within criteria.

• Make sure the dependencies between the tasks are reflected, so you can easily trace them;
• Check whether all statutory holidays, days-out and vacations are considered in the schedule and reflected on the timeline as appropriate;
• Trace the project’s critical path to make sure it is clearly defined on the timeline;

A project’s critical path can be determined as a result of Critical Path method.

• Review the project target dates to make sure that certain buffers (schedule contingency) are put around them to mitigate a level of associated risks;

  Pay attention to risky points such as:

  • Customer dependencies;
  • Subcontractor dependencies;
  • Customer decision points, etc;
• Make sure every deliverable on the timeline has some extra time for review and minor redo;
• Inspect if all phase-related activities (kickoffs, trainings, reviews) are incorporated into timeline;

  Applicable if a format of your timeline allows this kind of details.

• Inspect the resources availability to make sure you have generated a really balanced schedule;

A timeline might point your attention to some signs of task overlaps, schedule conflicts, etc.

• Test whether your schedule (a timeline shows it clearly) is built ...

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